Accounts Administrator
Melbourne Full-time, onsite
We are seeking an Accounts Administrator to support the day-to-day financial operations of Collective Engineering by managing accounts payable and receivable functions accurately and efficiently.
The successful candidate will work closely with the Commercial Manager, Project Managers, and Office Managers to ensure timely invoicing, payment processing, and financial record-keeping across all offices.
This is a national role based in Melbourne, providing financial administration support for Melbourne, Sydney and Brisbane offices.
Key responsibilities include:
Cultural
Accounts Receivable
Accounts Payable
General Finance and Reporting
Key Skills and Performance Requirements
Prerequisites, Qualifications and Experience
If you are a detail-oriented professional looking to play a vital role in our national operations, we’d love to hear from you.
Melbourne Full-time, onsite
We are seeking an Accounts Administrator to support the day-to-day financial operations of Collective Engineering by managing accounts payable and receivable functions accurately and efficiently.
The successful candidate will work closely with the Commercial Manager, Project Managers, and Office Managers to ensure timely invoicing, payment processing, and financial record-keeping across all offices.
This is a national role based in Melbourne, providing financial administration support for Melbourne, Sydney and Brisbane offices.
Key responsibilities include:
Cultural
- Demonstrate a positive approach and willingness to support staff at all levels.
- Promote a culture of exceptional service and a positive can-do attitude to internal and external stakeholders.
- Demonstrate passion and pride in your work.
- Value open, honest, and constructive communication and discussion.
- Contribute to and encourage a fun and energised environment.
- Participate in social and team building events where possible.
Accounts Receivable
- Prepare and issue client invoices in accordance with project fee agreements, billing milestones, and monthly billing cycles.
- Ensure invoices are correctly coded to the relevant project and billing entity in Synergy.
- Liaise with Project Managers to confirm billing readiness and resolve any discrepancies prior to invoice issue.
- Monitor and follow up overdue client invoices in a timely and professional manner.
- Maintain accurate records of invoice status and debtor communications.
- Assist with preparation of monthly accounts receivable reporting and aged debtor summaries.
Accounts Payable
- Receive, verify, and process supplier and subconsultant invoices, reconciling against purchase orders, agreements, and project budgets.
- Enter bills and expenses into Synergy accurately and in a timely manner.
- Liaise with subconsultants to ensure invoices are received in accordance with monthly billing cycles.
- Prepare payment runs for approval by the Commercial Manager and Directors.
- Manage supplier and subconsultant queries in a professional and timely manner.
- Maintain accurate records of payables and assist with supplier reconciliations.
General Finance and Reporting
- Support financial reporting, forecasting inputs, and ad-hoc analysis as required.
- Maintain organised and accurate financial records in accordance with company procedures.
- Assist with credit card reconciliation and expense processing.
- Contribute to the continuous improvement of finance processes and systems.
- Other Financial tasks as required
Key Skills and Performance Requirements
- Strong attention to detail and accuracy in financial data entry and reconciliation.
- Ability to manage competing priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills for stakeholder liaison.
- Proficiency in accounting or project management software; experience with Synergy or similar platforms is advantageous.
- Intermediate to advanced Microsoft Excel skills.
- Ability to work independently and as part of a collaborative team.
- Professional and proactive approach to problem-solving.
- Commitment to continuous improvement and professional development.
- Maintain a strong workplace presence by regularly working from the office.
Prerequisites, Qualifications and Experience
- Minimum Certificate IV in Accounting, Business Administration, or equivalent; Diploma preferred. Further qualifications in account or finance are well-regarded but not required.
- Minimum 2 years’ experience in an accounts payable and/or receivable role.
- Experience in the building, engineering, or professional services industry is desirable but not required.
- Must have full working rights in Australia.
If you are a detail-oriented professional looking to play a vital role in our national operations, we’d love to hear from you.